5D Asset For Schools | SG World

Enhance your school's asset management with SG World’s versatile 5D Asset Auditing platform. This cloud-based solution offers a secure, comprehensive database accessible via PC, tablet, or smartphone, providing real-time visibility of all assets. Easily track and manage locations, usage, depreciation, and maintenance history. Our user-friendly interface, complete with a mobile app and barcode scanner, streamlines on-the-go asset tracking.

Designed with input from educational institutions, SGW 5D Asset is easy to implement and simple to use. Save time managing your inventory and save money by deploying assets more efficiently. Ensure compliance with SFVS and Academies Handbook guidelines, improve insurance and disaster recovery planning, and reduce asset loss. With full UK-based support, SG World’s 5D Asset Auditing is your partner in efficient and secure asset management.

Transform your asset management with SG World’s 5D Asset Auditing, designed to maximize efficiency and security in your school. Contact us today to learn more.

It's estimated that:

30%

of all organizations lack clarity on what assets they own, their locations, or who is using them. This significant oversight highlights the critical need for effective asset management solutions like the 5D system, which ensures comprehensive tracking and management of assets to prevent such uncertainties.

42%

of CRM software licenses purchased worldwide go unused, underscoring the importance of effective software license management. Implementing a robust system like 5D can help organizations monitor and optimize license utilization, reducing waste and maximizing the return on their software investments.

65%

of asset registers are incomplete, inaccurate, or altogether missing. This highlights the critical need for reliable asset management systems like 5D, which ensure accurate, comprehensive, and up-to-date asset records, enabling organizations to maintain better control and oversight of their assets.

What can SGW 5D Asset do for your school?

SGW 5D Asset offers a comprehensive asset management solution for schools, enabling efficient tracking, management, and optimization of assets throughout their lifecycle. This cloud-based platform provides real-time visibility of all assets via PC, tablet, or smartphone, streamlining inventory management with its user-friendly interface and mobile app featuring barcode scanning. By ensuring compliance with financial guidelines and enhancing insurance and disaster recovery planning, SGW 5D Asset helps schools save time, reduce costs, and improve overall asset utilization.

Many organizations lack clarity on their assets, resulting in unused CRM software licenses and incomplete or inaccurate asset registers. The 5D system addresses these issues head-on, ensuring comprehensive tracking and accurate asset records, optimizing software license utilization, and maintaining up-to-date asset registers. With SGW 5D Asset, your school can achieve better control and oversight of its assets, enhancing efficiency and accountability.

Professional Inventory Service for Schools

Did you know SG World can handle your entire inventory process? Our team of experienced, DBS-checked engineers works efficiently in school environments. We’ll set up your system, train your staff, barcode your assets, and populate your database. Our standard service includes two engineers on-site for faster completion, with scheduling options during school holidays, after hours, or even discreetly in classrooms—whatever suits you best.

Use our service as a one-time setup to get started or book us annually to ease your workload. Contact us today and discover how much time you can save with SG World’s comprehensive inventory service.

SGW 5D Asset Functionality

Central System Features

5D Assets visual, icon-based interface is accessible to users of all levels, making navigation straightforward. Hosted securely on Microsoft Azure, this cloud-based system guarantees data safety and reliability. User permissions are customizable, allowing administrators to control access and capabilities within the system. It features a document importer for securely attaching relevant files to assets, buildings, rooms, and personnel. Customizable reports can be easily exported to Office applications, while the REST API ensures seamless integration with other software solutions. Additionally, the helpdesk module facilitates tracking and managing issues across all asset types, with options to attach photos and documents for comprehensive support.

  • A system written for schools by people who understand schools

  • Visual icon-based system for ease of use developed for all levels of user

  • Cloud-based system with data held securely in Microsoft Azure

  • Lets you set the permissions for each user, giving you control of what they can see and do

  • Icon-based user-friendly navigation

  • Document importer for securely attaching supporting documents to assets, buildings, rooms and people

  • Customisable reports, all exportable to Office applications

  • REST API enables datalinks to other software solutions

  • Helpdesk module to track issues with all asset types and the ability to include photos and documents

Software Licence Management

The software license management features of the 5D asset system provide comprehensive control and oversight of all software assets within a school. It meticulously records all software license procurement data and defines license types, including site, user, normal, and prohibited licenses. The system tracks the number of copies currently in use, enabling effective monitoring across the school. With software title metering and usage tracking, it ensures compliance by issuing alerts if the number of in-use copies exceeds the allocated license quota. The system also allows for the management of grouped software titles, such as Microsoft Office and Adobe suites, and offers functionality to cancel or reassign unused licenses, ensuring optimal utilization of software resources.

  • Records all software licence procurement data

  • Defines licence type i.e. site, user, normal & prohibited

  • Tracks copies currently in use across your school

  • Software title metering/usage

  • Alerts to warn if school’s in-use copies exceed the licence quota

  • Manage grouped software titles such as MS Office and Adobe suites

  • Cancel or relocate unused software licences

Asset Information Management

The asset information management features of the 5D asset system provide robust tools for comprehensive asset oversight. It includes a customizable multi-stage asset disposal process with user-specific permissions for processes such as WEEE compliance and data deletion. The system records detailed asset audit histories, tracking movement and data changes within the inventory. Multiple supporting data fields allow you to capture essential details for each asset, with customizable fields available for detailed financial reporting, including E-Rate and funding data. Custom asset data fields in text, number, and date formats enhance the specificity and utility of records. Specific asset categories can be designated for easy filtering and reporting. The depreciation module supports both straight-line and reducing-balance models, while a contents value calculator aids in determining insurance premiums and claims. The system also features dedicated virtual areas for storing improvements and fixed assets, enabling comprehensive financial reporting on capital expenditure. Additionally, a dedicated supplier area maintains contact details and purchase history for streamlined supplier management.

  • Customisable multi-stage asset disposal process with user-specific permissions for WEEE, Data Deletion etc

  • Asset audit history records movement and data changes to inventory

  • Multiple supporting data fields behind every asset so you can record what matters to you

  • Customisable fields for detailed finance reporting such as E-Rate and funding data

  • Custom asset data fields in text, number and date formats

  • Specific asset categories can be designated for easy filtering and reporting

  • Depreciation module for straight-line and reducing-balance depreciation models

  • Contents value calculator for quickly working out insurance premiums and claims

  • Dedicated virtual areas to store improvements and fixed assets allowing full financial reporting on capital expenditure

  • Dedicated supplier area with contact details and purchase history

Asset Assignment

The asset assignment features of the 5D asset system streamline the management and tracking of school assets. Individual assets can be assigned to staff and students, with attached documents for audit purposes. The system includes fields for funding contribution data, with alerts and reporting capabilities to ensure compliance and transparency. A comprehensive asset audit trail records previous assignments, providing a clear history of asset usage. Portable assets can be assigned to both a person and a location, ensuring accurate tracking even when assets move. These features enhance accountability and facilitate efficient asset management within the school environment.

  • Assign individual assets to staff and students

  • Attach documents to staff and students for audit purposes

  • Funding contribution data fields, alerts and reporting

  • Full asset audit trail that shows who assets have previously been assigned to

  • Assign assets to both a person and a location for portable assets that don’t stay in one place

5D Mobile App

The 5D Mobile App brings the power of asset management to all iOS and Android devices, enabling on-the-go management and inventory control. Users can effortlessly add new assets and manage existing inventory through convenient barcode scanning, significantly reducing the time required for annual audits. The app provides real-time alerts for new, moved, or missing assets, ensuring comprehensive tracking. Photos of assets, rooms, and documents can be attached for enhanced insurance and facilities management. Multi-location tracking and auditing make the app ideal for support staff across multiple sites and MAT asset portfolios. With wireless connectivity, the 5D Mobile App ensures seamless, efficient asset management anywhere, anytime.

  • Smartphone technology for all iOS and Android devices

  • Add new assets and manage new inventory whilst on the move

  • Manage the movement and edit existing inventory through barcode scanning

  • Radically reduce time taken on annual audits and get alerts for new, moved and missing assets

  • Attach photos of assets, rooms and documents for insurance and facilities management

  • Multi-location tracking & auditing ideal for multi-site support staff and MAT asset portfolios

  • Wireless & 3G/4G/5G connection

Ready to streamline your Asset management?